Clear Vehicle Data Ltd recognises the significance of your privacy and understands your concern about the use and sharing of your personal data online. We highly value and respect the privacy of all visitors to our website, www.clearvehicledata.co.uk (“Our Site”). We will only collect and use personal data in ways outlined in this policy and in accordance with the law.
Definitions and Interpretation:
In this policy, the following terms hold these meanings:
“Personal Data” refers to any data related to an identifiable person who can be directly or indirectly identified from that information. In this context, it pertains to personal data you provide to us through Our Site. This definition also includes the definitions provided in the Data Protection Act 1998 OR EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”).
“We/Us/Our” refers to Clear Vehicle Data Ltd, a limited company registered in England under company number 07641222, with a registered address at 85 Church Rd, Hove, BN3 2BB, and its primary trading address at 57 Haltwhistle Road, South Woodham Ferrers, Essex CM3 5ZA.
Information About Us:
2.1 Our Site is owned and operated by Clear Vehicle Data Ltd, a limited company registered in England under company number 07641222, with a registered address at 85 Church Rd, Hove, BN3 2BB, and its primary trading address at 57 Haltwhistle Road, South Woodham Ferrers, Essex CM3 5ZA
2.2 Our VAT number is 156451311.
2.3 Our Data Protection Officer is Mr G T Hudson, and you can contact him via email at [email protected], by telephone at 0800 999 3458, or by mail at Clear Vehicle Data, Middle Mare, West Mare Lane, Pulborough, RH20 2EA.
Scope of This Policy:
4.1 As a data subject, you possess the following rights under the GDPR, which this Policy and our use of personal data aim to uphold:
4.2 If you have any concerns regarding our use of your personal data, please contact us using the details provided in section 13, and we will make our best efforts to resolve the issue. If we are unable to assist, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
4.3 For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
Depending on your use of Our Site, we may collect some or all of the following personal and non-personal data:
6.1 We process and store all personal data securely, for no longer than necessary for the purposes it was initially collected. We will adhere to our obligations and ensure the utmost security (see section 7 for more details).
6.2 Our use of your personal data will always have a lawful basis, either due to the necessity for our contract performance with you, your consent to our use of your personal data (e.g., subscribing to emails), or our legitimate interests. We may use your data for purposes including, but not limited to:
6.3 With your consent or where permitted by law, we may also use your data for marketing purposes, which may include contacting you by email, telephone, text message, or mail with information, news, and offers on our products and services. However, we will not send you unsolicited marketing or spam, and we will ensure your rights are fully protected and that we comply with the Data Protection Act 1998, GDPR, and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
6.4 You have the right to withdraw your consent for us to use your personal data at any time and request its deletion.
6.5 We do not retain your personal data for longer than necessary in light of the purposes for which it was initially collected. Data will be retained for the following periods (or its retention will be based on the following criteria):
Data Storage and Security Measures:
7.1 We retain your personal data only for as long as needed and as permitted. Your data will be stored exclusively in the UK, on secure servers provided by Microsoft, Salesforce, or Sage. We have implemented adequate measures to safeguard and secure data collected through Our Site as data security is of utmost importance to us.
8.1 Subject to section 8.2, we will not share your data with third parties for any purposes.
8.2 In specific circumstances, we may be legally obliged to share certain data, including your personal data, for example, when we are involved in legal proceedings, complying with legal requirements, court orders, or government authorities.
8.3 We may share your data with other companies within our group of Data Partners for delivering contracted data services. This includes International Decision Systems, Engage Global, and Data Partners Ian Burnett, Adrian Moss, and Ken Burgin. On occasion, we may engage third parties to provide products and services on our behalf, such as payment processing, goods delivery, search engine facilities, advertising, and marketing. If any of your data is required for such purposes, we will take reasonable steps to ensure your data is handled securely and in accordance with your rights, our obligations, and the law.
8.4 We may compile statistics about the usage of Our Site, including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifiable information or any anonymised data that can be combined with other data to identify you. We may occasionally share such data with third parties like potential investors, affiliates, partners, and advertisers, within the boundaries of the law.
8.5 In specific circumstances, we may be legally obligated to share certain data, including your personal data, for example, when we are involved in legal proceedings, complying with legal requirements, court orders, or government authorities.
9.2 In case of any data transfer in such a manner, you will be notified in advance of the changes.
10.1 In addition to your GDPR rights outlined in section 4, when you submit personal data via Our Site, you may have options to limit our data usage. Specifically, we strive to provide you with strong controls over our use of your data for direct marketing purposes (including opting out of receiving emails from us, which you can do by unsubscribing using the links provided in our emails and during data submission).
10.2 You may also choose to sign up for one or more preference services in the UK, such as The Telephone Preference Service (“the TPS”), the Corporate Telephone Preference Service (“the CTPS”), and the Mailing Preference Service (“the MPS”). These services may help prevent unsolicited marketing. Please note, however, that these services will not prevent you from receiving marketing communications to which you have consented.
Application Data – Protective Measures We Take:
We have established a Security, Privacy, and Compliance Committee (“SPCC”) comprising data protection specialists, legal consultants, and security experts to ensure GDPR compliance for our company and products. Our executive team, including co-founders, is committed to enhancing transparency and trust.
We commit to informing our Partners of any privacy incidents. We will continue to invest in threat detection and avoidance technologies and maintain our incident management program to assist you in responding to security or privacy incidents.
We continuously refine our documented processes and provide ongoing training to our team members on appropriate incident response procedures.
We employ robust security measures for data processing, including:
Your Right to Withhold Information:
You may access certain sections of Our Site without providing any data. However, to fully utilise all features and functions on Our Site, you may be required to submit or allow the collection of specific data.
Accessing Your Data:
You have the right to request a copy of any of your personal data we hold (if such data is held). Please contact us for more details at [email protected] or using the contact details provided in section 13.
Complete the form and our customer services team will contact you back to discuss your requirements in detail.
We’ve included a Benefit in Kind tax calculator for company car and van drivers to help you choose the most tax efficient vehicles. You can also amend the calculation for private mileage fuel, whether you make a capital contribution and where you make a monthly contribution for private use. So you are able to determine the optimum way to run your personal or company vehicles.
There is also an Employers National Insurance calculator for business Whole Life Cost calculations. This figure is amended whenever the Benefit in Kind calculation is changed to take account of private mileage fuel use, a capital contribution being made or employee monthly contributions.
Cars and vans depreciate at differing rates. This is the biggest cost to owning and operating a vehicle. The Whole Life Cost tool allows you to compare these rates for the vehicles you are thinking about buying. It also allows you to compare the cost of existing vehicles with those you are planning to buy. And, of course, you can compare buying a used car with buying a new one.
Your annual road tax is based on the CO2 for your vehicle. This tool builds in the annual road tax payable based on its CO2. So you can compare the most environmentally friendly vehicles and save money on your road tax and first registration fee at the same time. You can also measure your carbon footprint by using our Carbon Footprint calculator. The fuel calculator takes into account the MPG on your selected vehicles and calculates your total fuel cost over the selected period and mileage. These MPG figures can be amended to take your own figures into the calculation, and it is also possible to build in your own mix between electric and petrol use on a Plug-in Hybrid.
Compare Service, Maintenance and Repair budgets to establish which vehicles are the most cost effective to run, and compare the forecast cost on your existing vehicle with the vehicle you are thinking about buying. Our experts build in component wear rates on a model by model basis, and the budgets will also take into account differing prices for components between the manufacturers and their model ranges. The correct servicing intervals and costs for those services are also built into the budget for the period and mileage which you choose.
This tool allows you to compare up to 4 vehicles side by side with all their operating cost and running costs. It will therefore help you to make objective decisions about your next car or van, and will assist in business fleet selection policy. Costs included in the tool are Depreciation, Interest, Service and Repair Costs, Road Tax, Fuel Costs, Insurance Groups, Employers National Insurance (for businesses) and there are tools to calculate Benefit in Kind tax (for company car drivers) and to calculate your Carbon Footprint.
The data on this website is totally independent and has been forecast by independent automotive experts. It is not influenced in any way by businesses with a vested interest in selling vehicles, finance or vehicle services.